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Registration to CLEO/Europe-EQEC 2015

 

Attention!!! As of Monday June, 15th (8:00 am Paris time) the on line registration system definitely closed.
No further on line payments are now possible.

In case you made a bank transfer inbetween, in order to avoid a double payment at the registration counters, please send us (conferences@eps.org) the copy of the bank transfer, before June, 15th as proof of payment.

After that deadline, only on site payments in Munich will be accepted (credit card or cash).

Opening Hours of the Registration Counters:

 Saturday 20 June 16:00 - 18:00
 Sunday 21 June 07:30 - 17:15
 Monday 22 June
 07:30 - 17:15
 Tuesday 23 June
 08:00 - 17:00
 Wednesday 24 June
 08:00 - 17:00
 Thursday 25 June 08:00 - 15:00

 

All speakers and poster presenters must register with their respective organizing association.  All CLEO/Europe-EQEC speakers and poster presenters need to register via the CLEO/Europe-EQEC on line registration system. Prior registering, please read our terms and conditions described below and then proceed with the on line registration (deadline passed, it is now closed, please come on site).

The full week registration fee for the meeting includes admission to all CLEO/Europe- EQEC 2015 technical sessions, as well as to those of all conferences collocated with World of Photonics Congress 2015. It also includes admission to the technical exhibition. Digest will be on line. A login and password will be given. The link will be valid during one month. Coffee breaks are included. Tickets for public transports are not included in the fees.

One-day registration fees are available for those wishing to attend one particular session rather then the whole conference. Please note that the on line digest will not be included.
Coffee breaks are included. Tickets for public transports are not included in the fees.

Note: One-day registration tickets are activated on the day the participant goes through the gates of the congress or the fair and will only be valid for that day.

The conference dinner may be ordered in addition at a special rate of 10 EUR for the participant. See details below.

For your own convenience, pre-registration and payment is strongly recommended to save time collecting your conference material.  The payment deadline to benefit from the early bird rates is June 1, 2015, midnight Paris time.

Registration to the additional short courses:

Advance registration is required in order to obtain the short course material. This material will not be available for purchase during the conference.

Note to exhibitors: Neither the free special tickets nor the discount special tickets are available to speakers or poster presenters appearing at the World of Photonics Congress 2015. Speakers and poster presenters must register with the respective organizing association.

 

Registration Fees


    Payment until 01/06/2015
Payment after 01/06/2015
       
EPS/OSA/IEEE  Member with the online digest   510.00 EUR 590.00 EUR
       
Non-Member with the online digest   630.00 EUR 710.00 EUR
       
EPS/OSA/IEEE Student (*) Member with the online digest   150.00 EUR 195.00 EUR
       
Student (*) Non-Member with online digest   190.00 EUR 230.00 EUR
       

One Day without online digest
 
230.00 EUR

290.00 EUR
       
Student (*) extra fee for Short Course   160.00 EUR 220.00 EUR
       
Regular extra fee for Short Course   290.00 EUR 350.00 EUR
       
       
       
Additional cost for Conference Dinner (place limited to 1000)    10.00 EUR  10.00 EUR
       
Additional  cost for conference dinner for accompanying person    35.00 EUR  35.00 EUR
       
 All registration fees are exempt from Value Added Tax. (*) Applications for the student rates must include a photocopy of an official student identity card, which must also be presented on-site when collecting registration materials.      
       
       
       

 Conference Dinner

 

A conference reception will take place on Tuesday 23rd June 2015 (beginning from 7 pm) in the "Loewenbraukeller" located at Stiglmaierplatz in the heart of Munich and scores with perfect accessibility:

  • Public transport stops directly at Stiglmaierplatz
    (Metro U1, Tramway 20/21)
  • The main station (international and regional trains, public transport)
    is only one station by metro away, or in walking distance (8 minutes)

Plan 

If you want to take part in the conference reception,  you will have to pay additionally an exceptional cost of 10€ (including buffet + 2 drinks). Place is limited to 1000 seats. For accompanying person, the cost will be of 35€. In order to attend, online registration is requested. No on site reservations are possible.

 

 Cancellation Policy:


An administration charge of euro 50 will be made for processing refunds. A request for cancellation must be made in writing. In the case of cancellation, requests received on or before Wednesday, 10 June 2015 will be refunded (less the administration charge). No refunds will be available if notice of cancellation is received after 10 June 2015.

 

Erroneous payment done by the client:


Each requested refund due to an erroneous payment done by the client (double payment, wrong category choice, wrong registration, …) will involve a deduction of € 30.- to compensate for handling and bank costs. No refund request can be accepted after 10 June 2015.


Audio, Video, Digital Recording Policy


Conferences, courses, and poster sessions: For copyright reasons, recordings of any kind are prohibited without prior written consent of the presenter or instructor. Individuals not complying with this policy will be asked to leave a given session and/or asked to surrender their recording media.

Exhibition halls: For security and courtesy reasons, recordings of any kind are prohibited unless one has explicit permission from on-site company representatives.

Your registration signifies your agreement to be photographed or video-taped by the CLEO/Europe-EQEC management staff in the course of normal business. Such photos and videos may be used in the future CLEO/Europe-EQEC marketing materials or conference website. Persons not wishing to be photographed or video-taped from the management staff need to send to conferences@eps.org their request including their picture.


Conference Payment:

 

During your on line registration, two ways of payment are possible: direct on line payment (via credit card or Paypal) or off line payment (by bank transfer).

If you are planning to pay by bank transfer, please proceed as follows:

  1. Transfer the due amount to:
    Account holder:European Physical Society
    Bank:BNP Paribas - F-67300 Schiltigheim
    Account No (RIB):30004 00440 00010058374 76
    IBAN:FR76 3000 4004 4000 0100 5837 476
    SWIFT (BIC):BNPAFRPPCST
  2. When the payment is completed, send proof of payment to EPS Conferences at conferences@eps.org.
    Be sure to include your name and invoice reference or user-id in your email.

In any case, please be sure to pay your registration fee by June 1st, 2015 at the latest in order to benefit from the early bird fees.

 Note to Exhibitors:


Each exhibitor at LASER World of PHOTONICS 2015 is entitled to one free ticket to the World of Photonics Congress 2013. Each exhibitor may also purchase up to five congress tickets for a special price.
All tickets are personalized, i.e. they are valid only for the person whose name appears on the ticket, and they are not transferrable.
Special tickets to the World of Photonics Congress may only be ordered and used by exhibiting companies.
The official Congress Proceedings are not included in the discount price for special tickets for exhibitors.
Tickets will be preproduced and will be available for pick-up at the World of Photonics Registration Desk in the West Entrance. Messe Munich manages the order of these tickets.

Beyond that, exhibitors must purchase any additional tickets to the World of Photonics Congress from one of the organizing scientific associations at the regular price.

Please note: Neither the free special tickets nor the discount special tickets are available to speakers or poster presenters appearing at the World of Photonics Congress 2015. Speakers and poster presenters must register with the respective organizing association.

Note to Press People:


Representatives of the press need to be registered for the LASER and World of Photonics Congress.
The link for the accrediation is:
http://www.world-of-photonics.net/en/laser/press/accreditation

All journalists with a press ticket will have free access to the congress and the trade fair.


 

 

Sponsored and organised by


European Physical Society
European Physical Society


IEEE Photonics


Optical Society of America


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